Your "BCAP Family Handbook" will be emailed to you by June 1st, and will contain all the details you need to know about camp. Some of our FAQs are listed below, and you are welcome to email or call with any questions.
When are my forms and payment due?
The $50 deposit is due immediately to reserve your spot in camp, along with complete online documents. All final payments and changes to paperwork for camp, with and without financial aid, are due no later than June 1st. Reservations are made on a first come, first served basis upon the completion of all online forms and payment of the $50 deposit. Therefore, we suggest completing your online paperwork and deposit immediately upon registering.
*The Physician's Exam and Immunization Record are not required to make your reservation, but are also due by June 1st. Please plan ahead and make an appointment with your doctor, or request a copy of your child's recent physical and immunization record, if less than a year old at the time of camp.
Families applying for Financial Aid must complete all online forms and sumbit a Proof of Income before an award can be offered. Therefore, we suggested sumbitting these documents as early as possible.
How do I apply for Financial Aid?
BCAP offers generous financial aid based on a sliding scale, and 50% of our spots in camp are reserved for FA applicants. When registering online, select "BCAP Summer Camp 2014 with Financial Aid", and follow the step by step registration process to complete your online application. Please click to read these simple instructions before applying for Financial Aid.
Please note that a "Proof of Income" document is required to assign your award package (2013 Federal Income Tax form 1040), and should be sent immediately upon applying. Once you have been contacted by a BCAP staff person with your award package, you may reserve your spot in camp by paying the deposit. All remaining payments and paperwork are due no later than June 1st, including the Physician Exam and Immunization form. Tip: File your 2013 taxes early so that you can submit your 1040 proof of income on time.
When do I get details about camp and orientation?
A detailed information packet called the "BCAP Family Handbook" will be e-mailed to parents by June 1st. On the first day of your camp session you will arrive early to check in and attend a short parent orientation. Campers will receive an orientation their first morning with their counselors.
Can my camper be in the same group as his or her friends?
Campers are assigned to group A, B, or C depending on age, and will be with the same group of counselors for the entire session. A camper can request to be placed with his or her friends, however we encourage a camp community that is inclusive of all campers and based around making new friends. We cannot assure placement, but will keep your request in mind.
How do I drop off and pick up my camper?
Campers must be signed in and out by a parent or guardian each day at the Brooklyn Museum Home Base. Click on the "schedule" link at the top of the page or click here
to read more. Details are also included in the "BCAP Family Handbook" coming June 1st.
The Brooklyn Museum can be accessed on public trasportation via the 2/3 Brooklyn Museum metro stop, the nearby B/Q, 4/5, and Shuttle lines, as well as many buses. Free parking is available for a maximum of 15 minutes in the Museum parking lot.
How do I keep in touch with my camper during the day?
Parents are encouraged to communicate with the Camp Director to ensure a successful summer for their children. Please call the Camp Office (718) 501-6464 for communication during the camp day, or email email@example.com. For urgent matters, when your call has not been answered, call the Camp Cell (347) 834-6106. The Directors and Head Counselors will have cell phones on them at all times, and the Directors can receive email on Blackberrys throughout the camp day. BCAP Summer Camp is an electronics-free environment to help make sure campers are getting the most out of their cultural experiences. Any electronics brought to camp will be checked with the Head Counselor upon arrival.
How do the groups get from one institution to another?
Our camp groups travel primarily by foot throughout our cultural campus. All visits to BCM and our youngest groups' trips to AUD, PPZ, and LEFF receive private bus transporation. Each group has a team of counselors who follow our strict safety plan for traveling between institutions, and we maintain a ratio of 5:1. We do travel, rain or shine, to our member institutions. However, campers do not walk in lightening storms, and travel and activity plans will be modified for extreme heat. Campers are encouraged to bring rain gear, sun screen, hat, and water bottle, and to check the weather report each morning to plan accordingly.
Is food provided?
Campers must bring their own nutritious lunch and reusable water bottle each day. BCAP provides an afternoon snack and juice before dismissal, and during Stay&Play. Please inform us in advance of any food allergies or dietary concerns, so we can accommodate your camper. Due to allergies, BCAP Summer Camp has a no-nut and no-sharing policy. Campers are encouraged to drink plenty of water throughout the day to insure proper hydration.
What safety standards and procedures do we follow?
BCAP Summer Camp is licensed by the NYC Department of Health and Mental Hygiene, including a detailed risk-prevention and safety plan, and is inspected twice yearly. All counselors are mature and experienced individuals that are First Aid and CPR certified, and have completed a full week of BCAP training. Camp groups have access to emergency and security personnel at all HOB institutions. The Camp Director also maintains contact with parents regarding the well being of each child before, during, and after camp begins. A cross-institutional safety plan is in place for both emergency and non-emergency situations. For more on the BCAP Summer Camp safety plan, email or call: firstname.lastname@example.org
, (718) 230-2753.
What should my camper wear to camp?
T-Shirts & Shorts
For security reasons, campers must wear a Camp T-Shirt every day. Each child will receive 2 BCAP Summer Camp T-Shirts the first day camp. Please indicate the size you need using the online BCAP T-Shirt Form during registration. Additional shirts may be purchased on the same form for $10. Please place your order before May 1st.
Comfortable shorts or cool pants should be worn to camp. Skirts and dresses are not recommended. If a child arrives in another shirts, a Camp T-shirt will be supplied and charged to the family account.
BCAP Adventures must wear comfortable sneakers that are appropriate for walking each day. Dress shoes, sandals, open-toed shoes, and flip-flops are not allowed at camp.
Fully-Equipped Back Pack
In order to be ready for adventure, campers must come prepared with the following supplies in a back pack.
- Sunscreen & Bug repellent
- Hat & Sunglasses
- Bagged lunch (no nuts or glass)
- Reusable water bottle
- Rain coat, waterproof poncho, or compact umbrella
- Light long sleeved shirt (for air-conditioned rooms)
Where will my camper be every day?
Your camper will travel to two different Heart of Brooklyn Institutions on our "Cultural Campus" daily: Brooklyn Museum, Brooklyn Botanic Garden, Prospect Park Audubon Center, Prospect Park Zoo, Lefferts Historic House, Brooklyn Children’s Museum, or Brooklyn Public Library. You will be provided with an exact schedule of your camper’s whereabouts at the orientation on the first day of your camp session.
Who will be in charge of my camper during the day?
All campers will be supervised by a team of experienced adult counselors, including one Head Counselor, two Group Counselors, and one Youth Development Intern, supervised by the Camp Directors. In addition, one or more professional educators will be leading the activities at each institution. Learn more
about our staff and their qualifications.